10/12/21 Annual meeting

Approved minutes

  1. Call to Order – President Rodriguez called the meeting to order at 6:05pm
  2. Roll Call
    • Board members present: President Isabel Rodriguez, Vice President Patrick Sullivan, Secretary/Treasurer Kaitlin Hakanson, At-large Member Minea Kiss. Absent: none
    • General members present: Taylor Hampton, Jonah Hakanson
  3. Financial Report – Treasurer Hakanson presented the list of transactions for the calendar year so far. Currently have $3,174.36 in our bank account, with some funds reserved for current projects.
  4. Old Business
    • Final vote on spending funds to help support the Moore Park Playground project – due to COVID-19 challenges, all present agreed it was appropriate to waive the quorum requirement for making this decision. Unanimous approval for us to proceed with making a financial donation to the project on behalf of the neighborhood.
  5. New Business
    • Move Annual Business Meeting to Third Tuesday in October (Motion: Patrick, 2nd: Minea). Unanimous approval by board and general members. Bylaws will be updated on the website to reflect the change.
    • Generic business cards – Request to get a set of Mills Neighborhood Association business cards for board members. Would not have individual member names on them. Estimated cost is $15. (Motion: Patrick, 2nd: Minea). Unanimous approval.
  6. Voting for new Officers
    • According to the MNA Bylaws, all board members serve 1 year terms, meaning they must be nominated each year to remain in office.
    • Nominations:
      • President: Isabel Rodriguez. No other nominations → unanimous approval by all present
      • Vice President: Patrick Sullivan. No other nominations → unanimous approval by all present
      • Secretary (and Treasurer): Kaitlin Hakanson. No other nominations → unanimous approval by all present
      • At-large Board Members:
        1. Taylor Hampton. No other nominations → Unanimous approval by all present
        2. Minea Kiss. No other nominations → Unanimous approval by all present
    • Remaining vacant positions: Treasurer, 3rd At-large board member
  7. Public Comment
    • Holiday decor and hanging wreaths. What do we want to hang up, and when? Will discuss it at the next meeting.

Adjourn – Meeting adjourned by President Rodriguez at 6:16pm

10/05/21 General meeting

Approved minutes

  1. Call to Order – President Rodriguez called the meeting to order at 6:01pm
  2. Roll Call
    • Board members present: President Isabel Rodriguez, Secretary/Treasurer Kaitlin Hakanson, At-large Member Minea Kiss. Absent: Vice President Patrick Sullivan (excused)
    • General members present: Taylor Hampton (IYS)
  3. Old Business
    • Our annual business meeting will be held next Tuesday, October 1, 2021 at 6:00pm at 601 East Main Street.
      • announcement will be posted on Facebook, too
  4. New Business
    • Mills Community Garden – Questions from Sustainable Klamath
    • Is it needed in the neighborhood? Do people in the neighborhood utilize the garden?
      • 2 lots, price is high
      • How successful is the garden right now? Is a different type of garden an option?
        • Nutrition Hub connections: Produce Connection, OSU extension
      • current location is a downside
      • many residents of Mills Addition utilize their own space for their garden
      • shared opinion that a community garden would greatly benefit Mills Elementary School students
  5. Public Comment
    • Oct. 15 – Blood Drive
    • Interest in generic business cards for MNA
    • Klamath Basin Home Builders Association (KBHBA) has opened an office at 1414 E. Main
    • IYS: rolling registration for Cooking Matters classes and other activities (check out website for details)
    • the Dream$avers program is active again – contact SCOEDD for more details

Adjourn – Meeting adjourned by President Rodriguez at 6:18pm

9/21/21 Board meeting

Approved minutes

  1. Call to Order – President Rodriguez called the meeting to order at 6:02pm
  2. Roll Call
    • Board members present: President Isabel Rodriguez, Vice President Patrick Sullivan, Secretary/Treasurer Kaitlin Hakanson, At-large Member Minea Kiss. Absent: none
    • General members present: Tabita Rodriguez
  3. Approval of Minutes – 
    • 8/17 board meeting – unanimous approval (Motion by Patrick, 2nd by Minea)
    • 9/07 general meeting – unanimous approval (Motion by Minea, 2nd by Kaitlin)
  4. Treasurer’s Report – $3,174.69 in accounts. $10 cash still needs to be deposited for Moore Park tile. No new expenses or revenue.
  5. Old Business
    • Reimbursement for expenses for August Third Thursday – about $20 in expenses for supplies. Unanimous approval (Motion by Patrick, 2nd by Minea).
  6. New Business
    • Secretary’s Report – contacted Herald & News about our annual meeting announcement. Set up a Noble Hour account for students to access. Way for them to volunteer for service hours for MNA.
    • Banner/flag prices – Need to measure the size of the current banners. 48” x 24” Sunbrella fabric banners from banners.com are $135.72 each.
    • Canceling regular board meeting for October – our current bylaws state that the annual board meeting happens on the second Tuesday in October. We are going to vote to move it to the third, but for this year, will just have one board/annual meeting on Oct. 12. – unanimous approval (Motion: Patrick, 2nd: Minea).
  7. Public Comment – none

Adjourn – Meeting adjourned by President Rodriguez at 6:13pm

9/07/21 General meeting

Approved minutes

  1. Call to Order – President Rodriguez called the meeting to order at 6:02pm
  2. Roll Call
    • Board members present: President Rodriguez, Secretary/Treasurer Kaitlin Hakanson, At-large Member Minea Kiss. Absent: Vice President Patrick Sullivan (excused)
    • General members present: Chris Springmann, Maria Duran, Tabita Rodriguez, Taylor Hampton (IYS)
  3. Old Business
    • MNA has purchased a picket and several tiles in support of the Moore Park playground equipment upgrade – We will make the purchase soon and arrange for the tiles to be decorated.
    • Report of earnings from Third Thursday limeade sales – $65
    • We are in the process of acquiring the pottery donations from Viowiess – We will let everyone know when we have them and when they can be used
  4. New Business
    • Request change in Mills Neighborhood Association Bylaws as follows:
      • Article III: Meeting of Members
      • Section 1: Annual Meeting
        1. “The statutory Annual Meeting shall be held on the second Tuesday of October”
      • Requested change: “The statutory Annual Meeting shall be held on the third Tuesday of October”
    • this change will be presented at the Annual Meeting (second Tuesday of October)
  5. Public Comment
    • Kaitlin is adding a donation page to the millsaddition.org website. We can accept cash and check donations in person, or you can mail them to us: PO Box 1683, Klamath Falls, OR 97601
    • Taylor shared that the buddy reading was a success. Plan to open the food pantry soon and would like to host Cooking Matters classes through the OSU extension office.
    • Southern Oregon Dumpster Rentals
  6. Adjourn – Meeting adjourned by President Rodriguez at 6:30pm