1. Call to Order – President Rodriguez called the meeting to order at 6:09pm
2. Roll Call
   • Board members present: President Isabel Rodriguez, Vice President Patrick Sullivan, Secretary/Treasurer Kaitlin Hakanson, At-large member Terra Russo. Absent: At-large members Minea Kiss and Dale Day (excused).
   • General members: Efren Gutierrez, Tabita Rodriguez, Jonah Hakanson, and Brian Wiessmeyer.
   • Guests: Maria Duran, Vanessa (owner of Mexico Video Market), John Bellon, Dr. Glenn Gailis, and Kendra Santiago.

Old Business

• Chalk Your Walk updates – Terra Russo – The spray chalk paint ordered for this project has arrived, and the 3D printed stencil created by Brian is ready to be used. Terra agreed to use the stencil first, creating an example others in MNA can follow. Pictures will be posted to the MNA facebook group as they are completed.

• Healthy Foods Grant – Kaitlin Hakanson – Secretary Hakanson provided some additional background about the large grant that was received by IYS and other community partners. She informed the group that she didn’t have all of the details on hand, and would provide additional information at a later meeting.

• Donations – inventory and storage – General discussion about how the decor items donated to MNA by Kathy Sandusky can be utilized. Clarification that MNA would like to first use the items for neighborhood residents as a welcome gift/activity. President Rodriguez and Secretary Hakanson will continue inventorying the items.

New Business

• Coupon to support local restaurants – President Rodriguez – Stephanie Shrum, a real estate associate with Coldwell Banker Holman Premier Realty is offering $10 gift certificates to local (non-national chain) restaurants. The coupons are limited to the first 100 people to contact Ms. Shrum. Her contact information is 541-363-7325 or email: sshrum@cbkfalls.com Please indicate your first and second choice of restaurants, and provide your mailing address.

• Reels on Wheels (drive-in summer movies) – Terra Russo – The Ross Ragland Theater is hosting 2 3 drive-in movies in July. The event is a collaboration between the Ross Ragland Theater and the Klamath County Fairgrounds. Registration for the next drive-in theater event can be found at: www.kceventcenter.org/reels-on-wheels.

• Beautification of East Main Street – John Bellon – The City has contracted with a tree trimming service to work on trees on East Main Street. The work is intended to beautify the business corridor, as well as remove branches that pose a safety hazard. There is also a new bottle fill station at Mills-Kiwanis Park, several new trees have been planted, and a piano from the Piano Project has been put in Mills-Kiwanis Park. As a general announcement, the 4th of July fireworks event hosted by the City went well, and the Ella Redkey Pool has been able to resume some programming for the summer.

• Neighborhood Flea Market – Mexico Video Market will be hosting their own small event this upcoming Friday, Saturday, and Sunday from 9am – 4pm. Fruit cocktails, elotes, and juices will be served. Discussion followed about having another flea market this summer. For it to be successful and worth the effort, Brian says we need 5 tables. More information will be forthcoming about a future flea market.

Public Comment

• Kendra shared Blue Zones has handmade face coverings/masks available for anyone that needs them. They can be picked up from the bin outside of the Blue Zones office, which is on the west side of the Herald & News building.
• Jonah made the request that after the roll call is conducted at the beginning of a meeting, that one of the officers give a count of how many board members and how many general members are present. This will help us to follow the bylaws, which state that meetings can only be conducted if there is a quorum of both board members and general members.
• Brian is interested in designing a stencil for the Klamath Falls City Parks.
• Discussion of a sidewalk sale that can be combined with a community flea market/yard sale. Businesses could sprawl outside to advertise while complying with physical distancing requirements.

Meeting adjourned by President Rodriguez at 6:50pm

Mills Neighborhood Association

Board Meeting – held 6/16/2020 @ 601 E. Main St.

DRAFT MINUTES

1. Call to Order – President Rodriguez called the meeting to order at 6:08pm
2. Roll Call
   1. Board members present: President Isabel Rodriguez, Vice President Patrick Sullivan, Secretary/Treasurer Kaitlin Hakanson, At-large member Terra Russo. Absent: At-large members Minea Kiss and Dale Day (excused).
   2. General members: Efren Gutierrez, Tabita Rodriguez, Brian Wiessmeyer
   3. Guests: None
3. Treasurer’s Report
   1. Account balance: $810.65. New deposits: $100 donated by Brian and Aimee from Mills Flea Market profits. $500 donation from Sherry McManus. New account balance (after deposits): $1,410.65. Thank you for your donations!
   2. John Crawford provided a cell phone picture of a signed resignation statement. 
   3. Motion to officially recognize John Crawford’s resignation as Treasurer from MNA. 2nd: Kaitlin. Unanimous approval. Minutes from this meeting will be provided to Rogue Credit Union to remove him from the account. Kaitlin Hakanson is the official Treasurer for MNA until a new Treasurer is nominated and approved by the membership.
4. Old Business
   1. Status of Web Page – the site is up and running. Kaitlin and Jonah have been adding information like meeting minutes and an event calendar. MillsAddition.org is our URL. Mailchimp extension was added to webpage so we can create email newsletters.
   2. Photos for Web Page – all board members are asked to send a headshot to Jonah to be added to the website. His email is Jonah.Hakanson@gmail.com.
5. New Business
   1. Flyers for Park & Play – Kaitlin will share flyers via email to board members. Copies have been posted to the MNA Facebook group. Terra will help distribute flyers to residents around Mills-Kiwanis Park about parking and traffic congestion on June 30th, the kick-off for the summer lunch program.
   2. Booth at Park & Play – Isabel and Terra are available on June 30th to sit at a MNA table. Would also like to distribute information to summer meal program participants – will decide later into summer what these materials will be.
   3. Donations – Need a storage spot for decorations and craft items being donated by Kathy Sagunsky. Brian has some limited storage space available. Kaitlin and Terra will meet with Kathy this Friday (6/19) to pick up items.
   4. Purchase of aprons – Motion to purchase 6 plain black aprons from Walmart for MNA events at $7.88/each. 2nd: Kaitlin. Unanimous approval. Isabel will make the purchase with a check provided by MNA. Discussion about using iron-on vinyl to add our logo. Discussion about pricing banners and other items for events. Terra offered to ask Sign Pro is they can quote a price for a banner, and if they will give a discount to a non-profit.
   5. Chalk your Walk – Discussion about using chalk to write #CommunityLove around Mills, including ways to promote our org through social media using the hashtag. Patrick brought up that you can now buy spray chalk paint, which you could pair with a stencil. Discussion about stencil ideas, with the resolution that Patrick, Terra, and Brian would work on designing a stencil that can be 3D printed at Brian’s facility. They agreed to have something ready to present by the next general meeting (in mid-July). Motion: budget of $50 for spray chalk paint. 2nd: Patrick. Unanimous approval.
   6. Mills Community Garden – Terra attended the last garden work evening, and gave some details about the site. They need more help cleaning up the location – would be more inviting to gardeners and children. Discussion of doing a mural contest for students/youth to add character to the garden and make it more eye-catching. Could probably get paint donated, along with prizes for contest participants. A project like this would be good leverage for securing a grant.
      1. Discussion about Sustainable Klamath (who maintains the garden) and their interest in purchasing the Twisted Charm building to relocate the tool library (162 E. Main St.). Lot has space for ADA accessible raised beds. Brainstorming about ways to connect the community garden with Mills Elementary. Several people were very interested in this idea and seemed supportive of working with Sustainable Klamath to achieve this goal.
      2. Discussion about planting vegetables in the IYS planter box. Folks were interested in seeing pumpkins, watermelons, potatoes, and zucchini. Too late for this year?
   7. Reimbursement for expenses at IYS Spruce Up – Motion to reimburse Isabel for the purchase of mulch and flowers used to “spruce up” the IYS building. 2nd: Patrick. Unanimous approval. Kaitlin will work with Isabel to total up the expenses and provide a reimbursement check.
6. Public comment
   1. The next Mills Flea Market is planned for the 4th weekend in July (Sat. 7/25). Julia, who has attended a MNA meeting and who sold plants at the previous Flea Market, will be in charge.
   2. The Ross Ragland will be hosting drive-in movies at the Klamath County Fairgrounds over the summer. Stay tuned for details.
   3. Kaitlin and Patrick will finish laying mulch this Friday at 1:30pm.
   4. Brian is interested in being Treasurer for MNA, but would like more information about what the position entails. We provided some of the history of the organization, and Kaitlin will send him the current bylaws. Brian discussed his background in finance and some of the ideas he’s had for generating revenue for the org.

Adjourn – Meeting adjourned by President Rodriguez at 7:30pm

Mills Neighborhood Association General Membership Meeting – held 6/02/2020 @ 601 E. Main St.

DRAFT MINUTES

1. Call to Order – President Rodriguez called the meeting to order at 6:00pm
2. Roll Call
   1. Board members present: President Isabel Rodriguez, Secretary/Treasurer Kaitlin Hakanson, At-large member Terra Russo. Absent: Vice President Patrick Sullivan (excused), At-large members Minea Kiss and Dale Day (excused).
   2. General members: Efren Gutierrez, Tabita Rodriguez.
   3. Guests: Stephanie Martin (Mills Community Garden), Sarah Flanders (Klamath Works), Craig Schumann (IYS)

*lacking a quorum of general members, this is an unofficial meeting. No motions or voting can occur*

3. Presentation by Stephanie Martin – Mills Community Garden
   1.  Stephanie is the new manager of the Mills Community Garden, which is run by Sustainable Klamath. She provided an overview of her plans to provide food sustainability using the garden, including educational workshops and other events. There are several plots still available, and they vary in size and price. There will be regular workdays on Thursday evenings from 5-8pm at the garden. Questions? Want to apply for a plot? Contact millscommunitygarden@gmail.com. They are accepting donations of plants, seeds, and outdoor paint.
4. Presentation by Craig Schumann – Integral Youth Services
   1. Received a grant to support summer lunch program and the creation of a nutrition hub. One of only 15 recipients for the grant nationwide (NRPA). The Klamath & Lake County Food Bank may not have a Produce Connection program this year. Park ‘N Play (modified for COVID) kickoff event will happen on 6/30 at Mills-Kiwanis Park from 12p – 1p. Event will be drive-thru style, providing 7 days of lunches and snacks. ¾ of meals being distributed are frozen. As part of the nutrition hub partnership (and to fulfill the grant), need to conduct neighborhood outreach.
   2. Discussion from members and guests about strategies for encouraging folks to sign up for SNAP benefits. Having reps who know how the process works. Going door to door (?)
5. New date for clean-up at IYS
   1. Waiting to hear back from Patrick. Had to cancel last attempt due to weather.
   2. Shooting for a weekday when more folks are available.
6. Donations
   1. Kathy, who donated holiday and other décor in the past has more items to give. She reached out through the MNA website. President Rodriguez looking for others to help go through items this week. Contact her if available.
7. Public comment
   1. Sarah provided information about the Klamath Works community service program. Can’t do any regular work until folks can congregate safely. In the past, have provided up to 10 volunteers to work for 3 hours every other Tuesday.
   2. Sarah also mentioned the Peter R. Marsh Foundation, which provides funding for small community organizations.
8. Adjourn – Meeting adjourned by President Rodriguez at 6:55pm