- Call Meeting to Order/Roll Call
- Treasurer’s Report
- Approval of Minutes
- Review Board Member at-Large application
- DEQ Grant for sustainable projects
- Nat’l Coffee with a Cop Day – request for expenditure
- Public Comment
6pm – Call Meeting to Order, Roll call
- Jenny Reed – Klamath Area on Aging
- Kendra Santiago – Blue Zones
- Feedback on Community Sale
- Board Member at Large Positions
- “Act it Out” game
- Coupon for local restaurant
Free Gift for all First Time Visitors (While supplies last)
6pm – Call Meeting to order/Roll Call
- Approve minutes of July 21 and August 4, 2020
- Last Day for School Lunch program / handouts and swag
- Banner ordered
- Flea Market/Yard Sale/Sidewalk Sale – August 22
- Newsletter for September, October, November & December
- Board Positions / Application
- Annual Business Meeting
There will be a Flea Market taking place on Saturday, August 22 from 10 am to 4:00 pm at 1114 East Main Street. If anyone is interested in having a table, please contact Kaitlin at 541-363-7044 or email firstname.lastname@example.org There is no cost for a table. You will be responsible for providing and manning your table and providing seating, shade and change.
We are also asking if you prefer to have a yard sale at your own location to let us know by August 20 and we will have a handout of the various locations the yard sales are happening.
If there are businesses along East Main Street that would like to participate, either by having their own parking lot sale or perhaps restaurants may want to have a “Sidewalk Special”, please let us know so we can get the word out.
Happy Bargain Hunting!
Mills Neighborhood Association
Board Meeting – held 6/16/2020 @ 601 E. Main St.
- Call to Order – President Rodriguez called the meeting to order at 6:08pm
- Roll Call
- Board members present: President Isabel Rodriguez, Vice President Patrick Sullivan, Secretary/Treasurer Kaitlin Hakanson, At-large member Terra Russo. Absent: At-large members Minea Kiss and Dale Day (excused).
- General members: Efren Gutierrez, Tabita Rodriguez, Brian Wiessmeyer
- Guests: None
- Treasurer’s Report
- Account balance: $810.65. New deposits: $100 donated by Brian and Aimee from Mills Flea Market profits. $500 donation from Sherry McManus. New account balance (after deposits): $1,410.65. Thank you for your donations!
- John Crawford provided a cell phone picture of a signed resignation statement.
- Motion to officially recognize John Crawford’s resignation as Treasurer from MNA. 2nd: Kaitlin. Unanimous approval. Minutes from this meeting will be provided to Rogue Credit Union to remove him from the account. Kaitlin Hakanson is the official Treasurer for MNA until a new Treasurer is nominated and approved by the membership.
- Old Business
- Status of Web Page – the site is up and running. Kaitlin and Jonah have been adding information like meeting minutes and an event calendar. MillsAddition.org is our URL. Mailchimp extension was added to webpage so we can create email newsletters.
- Photos for Web Page – all board members are asked to send a headshot to Jonah to be added to the website. His email is Jonah.Hakanson@gmail.com.
- New Business
- Flyers for Park & Play – Kaitlin will share flyers via email to board members. Copies have been posted to the MNA Facebook group. Terra will help distribute flyers to residents around Mills-Kiwanis Park about parking and traffic congestion on June 30th, the kick-off for the summer lunch program.
- Booth at Park & Play – Isabel and Terra are available on June 30th to sit at a MNA table. Would also like to distribute information to summer meal program participants – will decide later into summer what these materials will be.
- Donations – Need a storage spot for decorations and craft items being donated by Kathy Sagunsky. Brian has some limited storage space available. Kaitlin and Terra will meet with Kathy this Friday (6/19) to pick up items.
- Purchase of aprons – Motion to purchase 6 plain black aprons from Walmart for MNA events at $7.88/each. 2nd: Kaitlin. Unanimous approval. Isabel will make the purchase with a check provided by MNA. Discussion about using iron-on vinyl to add our logo. Discussion about pricing banners and other items for events. Terra offered to ask Sign Pro is they can quote a price for a banner, and if they will give a discount to a non-profit.
- Chalk your Walk – Discussion about using chalk to write #CommunityLove around Mills, including ways to promote our org through social media using the hashtag. Patrick brought up that you can now buy spray chalk paint, which you could pair with a stencil. Discussion about stencil ideas, with the resolution that Patrick, Terra, and Brian would work on designing a stencil that can be 3D printed at Brian’s facility. They agreed to have something ready to present by the next general meeting (in mid-July). Motion: budget of $50 for spray chalk paint. 2nd: Patrick. Unanimous approval.
- Mills Community Garden – Terra attended the last garden work evening, and gave some details about the site. They need more help cleaning up the location – would be more inviting to gardeners and children. Discussion of doing a mural contest for students/youth to add character to the garden and make it more eye-catching. Could probably get paint donated, along with prizes for contest participants. A project like this would be good leverage for securing a grant.
- Discussion about Sustainable Klamath (who maintains the garden) and their interest in purchasing the Twisted Charm building to relocate the tool library (162 E. Main St.). Lot has space for ADA accessible raised beds. Brainstorming about ways to connect the community garden with Mills Elementary. Several people were very interested in this idea and seemed supportive of working with Sustainable Klamath to achieve this goal.
- Discussion about planting vegetables in the IYS planter box. Folks were interested in seeing pumpkins, watermelons, potatoes, and zucchini. Too late for this year?
- Reimbursement for expenses at IYS Spruce Up – Motion to reimburse Isabel for the purchase of mulch and flowers used to “spruce up” the IYS building. 2nd: Patrick. Unanimous approval. Kaitlin will work with Isabel to total up the expenses and provide a reimbursement check.
- Public comment
- The next Mills Flea Market is planned for the 4th weekend in July (Sat. 7/25). Julia, who has attended a MNA meeting and who sold plants at the previous Flea Market, will be in charge.
- The Ross Ragland will be hosting drive-in movies at the Klamath County Fairgrounds over the summer. Stay tuned for details.
- Kaitlin and Patrick will finish laying mulch this Friday at 1:30pm.
- Brian is interested in being Treasurer for MNA, but would like more information about what the position entails. We provided some of the history of the organization, and Kaitlin will send him the current bylaws. Brian discussed his background in finance and some of the ideas he’s had for generating revenue for the org.
Adjourn – Meeting adjourned by President Rodriguez at 7:30pm
Mills Neighborhood Association General Membership Meeting – held 6/02/2020 @ 601 E. Main St.
- Call to Order – President Rodriguez called the meeting to order at 6:00pm
- Roll Call
- Board members present: President Isabel Rodriguez, Secretary/Treasurer Kaitlin Hakanson, At-large member Terra Russo. Absent: Vice President Patrick Sullivan (excused), At-large members Minea Kiss and Dale Day (excused).
- General members: Efren Gutierrez, Tabita Rodriguez.
- Guests: Stephanie Martin (Mills Community Garden), Sarah Flanders (Klamath Works), Craig Schumann (IYS)
*lacking a quorum of general members, this is an unofficial meeting. No motions or voting can occur*
- Presentation by Stephanie Martin – Mills Community Garden
- Stephanie is the new manager of the Mills Community Garden, which is run by Sustainable Klamath. She provided an overview of her plans to provide food sustainability using the garden, including educational workshops and other events. There are several plots still available, and they vary in size and price. There will be regular workdays on Thursday evenings from 5-8pm at the garden. Questions? Want to apply for a plot? Contact email@example.com. They are accepting donations of plants, seeds, and outdoor paint.
- Presentation by Craig Schumann – Integral Youth Services
- Received a grant to support summer lunch program and the creation of a nutrition hub. One of only 15 recipients for the grant nationwide (NRPA). The Klamath & Lake County Food Bank may not have a Produce Connection program this year. Park ‘N Play (modified for COVID) kickoff event will happen on 6/30 at Mills-Kiwanis Park from 12p – 1p. Event will be drive-thru style, providing 7 days of lunches and snacks. ¾ of meals being distributed are frozen. As part of the nutrition hub partnership (and to fulfill the grant), need to conduct neighborhood outreach.
- Discussion from members and guests about strategies for encouraging folks to sign up for SNAP benefits. Having reps who know how the process works. Going door to door (?)
- New date for clean-up at IYS
- Waiting to hear back from Patrick. Had to cancel last attempt due to weather.
- Shooting for a weekday when more folks are available.
- Kathy, who donated holiday and other décor in the past has more items to give. She reached out through the MNA website. President Rodriguez looking for others to help go through items this week. Contact her if available.
- Public comment
- Sarah provided information about the Klamath Works community service program. Can’t do any regular work until folks can congregate safely. In the past, have provided up to 10 volunteers to work for 3 hours every other Tuesday.
- Sarah also mentioned the Peter R. Marsh Foundation, which provides funding for small community organizations.
- Adjourn – Meeting adjourned by President Rodriguez at 6:55pm
Mills Neighborhood Association General Membership Meeting – held 3/03/2020 @ 601 E. Main St.
I. Call to Order - President Rodriguez called the meeting to order at 6:23pm
II. Roll Call
a. Board members present: President Isabel Rodriguez, Vice President Patrick Sullivan, Secretary Kaitlin Hakanson, At-large members Minea Kiss and Terra Russo. Absent: Dale Day (excused).
b. General members: Efren Gutierrez, Jonah Hakanson, Brian Wiessmeyer, Stephanie Hirche, Ellen O’Donnell, Linda Anderson c.Guests: Garth Hudson, Teresa Chipman III.
a. Fundraisers –
●Collaborative pancake breakfast fundraiser - will be the Saturday before Easter, April 11th, from 8am – 10am. Tickets are $12 and include all-you-can-eat pancakes, sausage, eggs, and drinks. Stephanie has 36 tickets she is distributing to MNA members to sell for the fundraiser. Walmart will be purchasing an Easter bunny costume for the event in exchange for 3 tickets to the event. Volunteers needed – Teresa, Kaitlin, and Isabel agreed to join Stephanie to help with the event.
●Cinco de Mayo bake sale (on May 4th) – the cost for the booth may be $75, but they may be free for non-profits.
●Seeking app for Third Thursday – several board members are attempting to get an application for the event, as none have been published yet. Discussion about selling funnel cakes, possibility of using El Palacio’s kitchen to prep the food. Minea asked if we would like Minnie and Mickey Mouse to be part of our display/table. Interest in having a specific activity for kids. Creating attractive swag, like stickers, and flyers. Terra is willing to help MNA with logistics for the event, but she is responsible for the Ross Ragland booth at the actual event so we would need other volunteers.
b. Lease option of IYS building – President Rodriguez spoke with Larry Zeilstra, Executive Director for IYS. He described the building as approximately 3,000 square feet, and at a rate of $0.50/sq. ft., a lease would be about $1,500/month. He indicated that if MNA would like to sublet the space, they would require a $2 million in insurance coverage for the building. 1 Mills Neighborhood Association General Membership Meeting – held 3/03/2020 @ 601 E. Main St.
IV. New Business a. The newly revised logo was shown to the group. A small heart was added to the house within the tulip design, and no one had any objections. People are ready to move forward with using the logo for swag items to promote the organization.
V. Public Comment –
a.Linda Anderson discussed the Dream$avers program through Washington Federal Bank. You fill out an application, and if you are approved, must deposit $100 in a savings account each month. While enrolled in the program, your deposits will be triple matched by the bank. The money can be used for a down payment on a house, housing upgrades, college, small business, etc. If family of 1 applying, annual income must be less than $45,000. Pamela in suite 202 in the Washington Federal Bank building can answer other questions about the program and eligibility.
b.Volunteers are still needed for the Mills Elementary School Gotcha store. The activity operates on Fridays from 1-3pm.
c.Sustainable Klamath is having a spring clean-up for the Mills Community Garden on Orchard St. on Sunday, March 8 from 1-3pm.
d.Discussion about doing another spring clean-up event for the neighborhood. President Rodriguez indicated that there were some issues last time, including people outside of the neighborhood bringing in multiple appliances to be hauled. Alternative ideas included a trash pick-up day, focusing on the alleys in the neighborhood. Illegal dumping has also happened at several businesses on E. Main.
●Discussion shifted to the need for more trash receptacles on East Main and clarifying who is responsible for emptying the trash cans. The current practice is that a business on East Main with a green metal trash can is responsible for disposing of the trash. Interest in fundraising for more metal trash cans and/or creating trashcans from concrete. Several East Main businesses are also interested in getting metal planters. e.Brian is working on 3D printed keychains for MNA. f.If you can’t sell all of your pancake breakfast tickets, get in touch with Stephanie.
VI.Adjourn - Meeting adjourned by President Rodriguez at 7:10pm DRAFT MINUTES
Call Meeting to order/Roll Call
- Aprons purchased
- Association pens
- Final School Lunch Give Away – August 25
- Piano in Mills-Kiwanis Park
- Flea Market/Sidewalk Sale/Yard sales
- Vacant Board Positions/Treasurer’s position
- Ideas for expenditure(s) or project(s) for Grant Funds Received
Oregon Tech is offering free dental cleanings for children from kindergarten through 6th grade in July and August at the Dental Hygiene Clinic in Semon Hall (on the OIT campus).
Any children accompanied by a parent or guardian that reside in the Klamath Basin may make an appointment to visit the clinic, and will receive all of their dental hygiene and preventative care free of charge including x-rays, cleaning, homeware products, and limited exams.
Work in the clinic is conducted by Oregon Tech dental students under close supervision of licensed dental professionals. Appointments are available on Tuesdays from 1:30 – 4:30pm, Wednesdays from 8am – 12pm, and Thursdays from 8am – 12pm and 12:30 – 4:30pm.
For more information or to schedule an appointment, call 541-885-1330. You can find more information on the Oregon Tech Dental Clinic website: dentalclinic.oit.edu/klamath
Info for Tuesday, Feb. 18th, 2020
- 5 PM work session to take down remaining Christmas decorations
- Agenda for 6 PM board meeting:
- Call Meeting to Order/Roll Call
- Approval of Minutes
- January 21 Board Meeting
- February 4 Membership Meeting
- Treasurer’s Report
- Resignation of Treasurer/Appointment of Interim Treasurer
- Selection of final MNA Logo (each person gets a vote)
- Fundraising/Grant Writing Chairperson
- Klamath Area on Aging
- Mills PTO
- Report of Membership Committee
- Lease option of IYS BuildingPublic CommentAdjourn